C O M P A N Y
Personal Data Protection And Privacy Policy
I - Us and our commitment:
J. Pereira Fernandes II, S.A, is a Anonymous Societycompany, hereinafter referred to as J. PEREIRA FERNANDES.
J. PEREIRA FERNANDES is profoundly committed in maintaining the confidentiality, integrity, and security of personal information of clients, business partners and any person that interacts with J. PEREIRA FERNANDES through various channels such as websites, digital files, third party social networks.
II - Collection and processing of personal data
We collect personal data from the following sources:
A computer system consisting of a set of software solutions supported on a set of hardware devices and other similar solutions, including e-mail services and other external digital repositories and communication solutions.records stored in a restricted access area.PEREIRA FERNANDES Website - www.jpfernandes.com
III - Personal and material scope of this Privacy Policy
This Privacy Policy refers exclusively to how Personal Data is collected, used, and disclosed.
The same or similar policy will also be assumed, contractually signed with the J. PEREIRA FERNANDES, by entities that treat the same personal data on behalf of J. PEREIRA FERNANDES.
The availability through the said J. PEREIRA FERNANDES website of other links to other websites outside J. PEREIRA FERNANDES is made in good faith and in the interest of the user, and cannot be held responsible, in any way, for the collection, processing and discloser of the data in those Websites, nor for the reliability, correctness, legality and functionalities available there, being therefore not applicable to them this privacy policy.
J. PEREIRA FERNANDES considers it mandatory and will presume for all intents and purposes, without the possibility of proof to the contrary, that each individual will read the privacy policies of all the websites acceded to.
IV- The reason for the publication of this Privacy Policy
In addition to implementing it in its organizational processes, J. PEREIRA FERNANDES has drafted this Privacy Policy to inform and explain the general rules of this Privacy Policy and how personal data is collected, processed and treated, always in strict compliance with relevant laws, policies, and regulations.
For this purpose, the text of this privacy policy will be available in the physical location at J. PEREIRA FERNANDES and in digital support on the websites www.jpfernandes.com.
What is mentioned in this Privacy Policy complements what is stipulated about this matter in the contracts, formal or informal, celebrated with the J. PEREIRA FERNANDES.
We kindly ask you to read this Privacy Policy carefully, therefore, the availability of your personal data, either in person or when accessing said Website, implies that you know and accept the conditions contained herein and the treatment of them for lawful and legitimate purposes.
J. PEREIRA FERNANDES expressly reserves the right to change the present privacy policy at any time, and the result is duly publicized by the same means.
V- Concept of personal data
Personal data means any information or registration, of any nature and regardless of its support or format, namely sound, image, writing, chirograph or feature, relating to the identified or identifiable singular person.
An identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identification number or to one or more factors specific to his or her physical, physiological, mental, economic, cultural or social identity.
VI- The entity responsible for the processing of personal data
The entity responsible for collecting and processing the personal data and that determines the means of their treatment is the J. PEREIRA FERNANDES. Personal data are processed fairly and lawfully, and only to the extent necessary to fulfil their specific and legitimate purpose.
VII - Types of personal data collected and processed
In the course of its daily organisational activities, the J. PEREIRA FERNANDES acquires, processes and stores personal data namely:
Personal data necessary to provide products to its customers, such as name, tax number, address, telephone number and e-mail address, among others, which are necessary to fulfil their specific and legitimate purpose.data necessary for the execution of the employment contract or service contracts concluded with its employees, dealing in this area with data such as the name, identification document number and other data, tax identification number, composition of the household, social security number, telephone number and e-mail address, health data, access, location, among others that are strictly necessary, proportionate and lawful.data necessary to fulfil legal obligations, either to public entities or to private entities.needed to manage customers and users, to fulfil contractual obligations with customers and suppliers, to satisfy legal obligations, to implement marketing actions, to conduct market studies and satisfaction surveys, to handle complaints. All of these actions involve dealing with personal data such as names, tax numbers, addresses, telephone numbers and e-mail addresses. personal data processed to reach compliance with applicable laws and to pursue J. Pereira Fernandes’s legitimate business interests and legal rights, in particular tax and administrative management, enforcement of legal claims, the performance of compliance investigations and for regulatory and investigative purposes, and to ensure security of the installations.
Under applicable law, personal data is collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes.
VIII – When and how personal data is collected
The J. PEREIRA FERNANDES collects personal data through direct contact (phone calls) or through J. PEREIRA FERNANDES’s website.
As a general rule, personal data is collected in the beginning of a contractual relationship or other business-related activity between the J. PEREIRA FERNANDES and the holder of personal data.
Some of the personal data are essential for the purposes of performing a contract or taking relevant pre-contractual steps, so in the absence or insufficiency of this data, it will not begin or continue. In these cases, J. PEREIRA FERNANDES will inform the data subject of the compulsory and essential nature of the personal data.
Apart from these personal data which are essential to fulfil a specific and legitimate purpose of J. PEREIRA FERNANDES, personal data will only be acquired and treated after explicit consent, obtained in a free, informed way, affirmed in a clear oral or written statement, namely for newsletters subscription and other or marketing communications, where Privacy Policy laws and rules are applied.
The personal data holder can object to the processing of personal data for purposes of advertising and data analysis at any time.
The data collected will be documented, whether in paper or digital format, in a strict compliance with the legislation that regulates the protection of personal data, being stored and contained in specific paper files and database, created and managed for this purpose and of restricted and exclusive access to J. PEREIRA FERNANDES employees who necessarily have to use these data in the pursuit of J. PEREIRA FERNANDES's activity. In no case shall the data collected be used for any purpose other than that for which the consent has been given by the personal data holder, where necessary, or for the lawful and legitimate purpose of the collection.
IX - Purposes of the collection and processing of personal data
Personal data is processed for administering inquiries and agreements, as well as providing information and services in connection with such inquiries and agreements. Personal data may also be used for marketing and follow ups as well as for sales and product development with the aim of improving J. PEREIRA FERNANDES’s products and services. Finally, personal data is also processed for tax and administrative management, enforcement of legal claims, the performance of compliance investigations and for regulatory and investigative purposes, and to ensure security of the installations.
At the moment that the personal data is collected, J. PEREIRA FERNANDES will precisely detail the sort of personal data collected and how it will be treated, held and stored.
X - For how long will personal data be kept
J. PEREIRA FERNANDES will store data for the shortest time possible. That period should take into account the reasons why J. PEREIRA FERNANDES needed to process the data, as well as any legal obligations to keep the data for a fixed period of time. After this period of time the personal data will be erased.
XI- Right of Access · Right to Rectification · Right to Erasure · Right to Data Portability · Right to Restriction of Processing
J. PEREIRA FERNANDES provides data subjects a copy of their processed personal data upon request at our registered office at Rua Fonte da Venda, Apartado 3010 - Ec Pevidém, 4836-854 Guimarães or by the electronic address geral@jpfernandes.com.
If you think your data protection rights have been breached, you can lodge a complaint with the National Data Protection Commission - Av. D. Carlos I, 134 - 1º 1200-651 Lisboa - Tel: +351 213928400 - Fax: +351 213976832 - e-mail: geral@cnpd.pt
XII - How J. PEREIRA FERNANDES protects Personal Data
J. PEREIRA FERNANDES took all steps reasonably necessary to ensure that your data is treated securely and
protected against unauthorised access or processing.
All personal data collected through digital or paper forms, whether completed on the physical premises of J. PEREIRA FERNANDES or on the website (which requires encrypted sessions of the Browser) are stored safely in our physical repositories and digital systems.
All the personal data is stored in a Datacenter owned by J. PEREIRA FERNANDES, or of its subcontractor, which possesses all the advanced physical and logistic security measures, that J. PEREIRA FERNANDES considers necessary for the protection of personal data.
Despite of these security measures, it is important to be aware of the risks of the internet. When transmitting personal data over the internet, particularly sensitive personal data, data subjects should ensure the use of an updated PC and Browser in terms of properly configured security patches with active firewall, antivirus and antispyware, and ensure the authenticity of the websites and avoid websites whose credibility is not trust worthy.
J. PEREIRA FERNANDES will inspect and monitor work-related conduct of employees, only to the extent necessary to fulfil J. PEREIRA FERNANDES’s specific and legitimate purpose and in a strict compliance with the legislation. This monitorization consists in monitoring access controls, working hours, tasks and productivity, displacements and use of company’s vehicles. Not only the employees will have prior knowledge of these actions - being, whenever legally necessary and lawful, requested their consent – but this data will be treated securely and protected by J. PEREIRA FERNANDES.
The aforementioned security and compliance plan include the existence of a designated Personal Data Protection Officer, who is responsible for, among other things, verifying this Privacy Policy, maintaining clear rules for the processing of personal data and communicating with control authorities, guaranteeing to all those who entrust J. PEREIRA FERNANDES with the processing of their personal data, the effective knowledge of the way in which they treat them and their rights in that regard.
XIII- Communication of data to other entities, subcontractors or third parties
J. PEREIRA FERNANDES may have to transfer your personal data outside of Portugal.In sush case, J. PEREIRA FERNANDES will rigorously comply with all applicable legal provisions, namely with respect to the determination of the reliability and suitability of the country of destination with respect to protecting personal data and the requirements applicable to such transfers.
XIV – International data transfers
The pursuit of the activity of J. Pereira Fernandes may imply the transfer of its data outside Portugal.
In this event, J. Pereira Fernandes will comply strictly with the applicable legal provisions, in particular as regards the determination of the reliability and suitability of the country of destination as regards the protection of personal data and the requirements applicable to such transfers.
XV - Cookies
“Cookies” are small software tags that are stored on your computer through your browser. As a rule, they only retain information related to your preferences and as such they do not contain your personal data.
Whenever this is not the case, the user shall always be asked for his or her consent to supply the data in accordance with applicable legislation.